Outbound AI · proactive calls

Education · enrollment · training

Leads sitting in a form don't turn into students on their own. Qubby Outbound AI calls back inquiry lists in bulk, tracks application progress, and reminds about payments and renewals — reaching out in a natural, human voice to turn interest into enrollment.

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The key to enrollment is proactively chasing leads so every prospect is followed up instantly.

The Problem

The daily pain points in this industry

Leads go cold

Slow callbacks

Prospects leave their info but aren't followed up in time — once interest fades, they enroll elsewhere.

Summer surge

Not enough enrollment staff

Lists spike in peak season, advisors can't finish the calls, and conversion stalls.

Lost follow-ups

Missed payment / renewal reminders

Without systematic reminders after enrollment, unpaid drop-off rises and renewal rates fall.

Use Cases

Lead callbacks, application tracking, payment reminders

Qubby places bulk outbound calls by list, proactively reaching prospective students and parents — introducing courses, confirming interest, booking trials and interviews — and handling application, payment, and renewal reminders.

Instant callbacks to prospects, closing invites while interest is hot
Course intros, trial / info-session invites, and application reminders
Outbound reminders for payment deadlines, start dates, and renewals
Auto-redial when unanswered; hand interested leads to a live advisor

Enrollment outbound flow

Import enrollment list

Trigger · bulk outbound

AI enrollment call

Voice · confirm interest

Course invitation

Trial · info session

Enrollment reminder

Payment · renewal

Transfer to advisor

High intent · lead

Intent scoring · lead write-back

Running

How it works

Intent scoring routes hot leads to advisors instantly

The AI converses naturally, recognizing and auto-scoring parent and student interest; high-intent leads are routed or dispatched to enrollment advisors instantly, with call results written back to the CRM — putting staff on the prospects worth chasing most.

Judges intent in real time during the conversation, auto-scoring and tagging
Routes high-intent leads to advisors instantly to seize the moment
Call results, bookings, and intent written back to CRM / lead systems
Bulk task scheduling keeps up even with peak-season lists

Lead intent scoring

High intent

Medium intent

Low intent

Mrs. Lin

Grade 10 Math

High intentSent to advisor

Student Chen

GEPT English

Medium intentFollowing up

Mr. Wang

Junior-high prep

High intentSent to advisor

Student Chang

Programming

Low intentFollow up later

Auto write-back to CRM · last synced 5 minutes ago

How to deploy

No coding — upload your data, configure the flow, connect your systems: four steps to go live.

Step 01

Import enrollment lists

Upload inquiry lists, course info, and enrollment scripts; set outbound schedules.

Step 02

Set outbound scripts

Pick script templates by course and lead source; set intent-scoring rules.

Step 03

Connect CRM and advisors

Configure write-back fields and the routing / dispatch target for high-intent leads.

Step 04

Go live

The AI starts bulk outbound to chase leads while advisors focus on high-intent students.

The Impact

The benefits it brings

+45%

Enrollment conversion

Instant follow-up with no lost leads turns inquiries into enrollments.

100%

Full lead reach

Bulk outbound for surging summer lists — every single one is contacted.

Higher

Payment & renewal rates

Systematic reminders cut unpaid drop-off and boost renewals.

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